Filipino American
Community Council
(FILAMCCO)
Of
Bylaws
PREAMBLE
We the Filipino American Community
in
ARTICLE I: NAME OF ORGANIZATION AND PLACE OF BUSINESS
The
organization shall be known as the Filipino American Community Council of
Michigan hereinafter referred to as FILAMCCO. The office shall be located at
the Philippine American Community Center (PACCM),
ARTICLE II: PURPOSE
The FILAMCCO
will serve as an Umbrella Organization to all Member Organizations in
Section I Goals and Objectives
A. To generate unity and awareness amongst the Filipino American through various educational, cultural and social events.
B. To promote Philippine culture and collaborate with other ethnic groups.
C. To encourage and assist member organization in various projects and activities.
D. To provide a forum or information to achieve unity, understanding and cooperation among member organizations through newsletters, meetings, seminars, websites and other types of communications.
E. To raise funds by way of contribution, donations, subscriptions, legacies, and other lawful means for the benefit of the Filipino community
ARTICLE III: RESTRICTIONS AND ACTIVITIES
Section 1 Said organization is incorporated under the laws of the State of
Section 2 FILAMCCO Foundation
FILAMCCO Foundation was created by FILAMCCO Inc. under 501© (3) classified as private Foundation of the Internal Revenue Code with its own entity by itself governed by own Bylaws, rules and regulations with officers and members. It serves common goals with the FILAMCCO Inc. and mainly to serve people that are victims of calamities therefore, it is tax-exempt under IRS rules and regulations.
Section 3 No organization earnings/funds shall be disbursed for the personal benefit of members, trustees, officers or other persons, except for reasonable expenses as previously approved by the Executive Board.
Section 4 The organization shall not engage in any propaganda or otherwise attempting to influence legislations. It shall not participate in any political campaign on behalf or in opposition to any candidate for public office.
Section 5 Upon dissolution of the organization, assets shall be distributed directly to FILAMCCO FOUNDATION, exempt under 501© (3) of the Internal Revenue Code or to the State or Local Government for public purposes.
ARTICLE IV - MEMBERSHIP OF THE COUNCIL
Section I Eligibility
A. Must be a Filipino-American
Organization in the State of
B. Must be duly paid member and in existence for a year of good standing.
C. Must have a minimum membership of at least fifteen (15) members.
D. Must have Constitution and Bylaws with set of duly elected officers.
E. Must subscribe to the goals and objectives of the organization.
Section 2 Membership
A. Regular Member
1. Any organizations that met the eligibility and are active in the programs.
2. Must have paid the required current dues to have the full rights and responsibilities of membership.
B. Affiliate Member
1. Shall be those organizations that support the projects of FILAMCCO.
2. No dues are required.
3. They can attend meetings as observers.
4. They are not eligible to vote.
Section 3 Dues
A. Annual organization membership dues shall be set forth by a vote of the Council. It must be paid from the months of January 1st to December 31st of the calendar year.
B. October 31st is set as deadline date during election year in order to have the privilege to vote in November.
C. Payment will be assessed and is reflected for unpaid years until payment(s) become current.
Section 4 Application for Membership
A. Membership application shall be provided by the Membership Committee to the prospective member organization along with a copy of the FILAMCCO Constitution and Bylaws.
B. The Board of Directors shall approve the membership by majority vote.
C. Applications not approved can be resubmitted after three months.
D. Approval or disapproval shall be notified by mail signed by the President.
Section 5 Resignation
Council Member may resign in good standing by sending a letter of resignation to the President before dues become delinquent.
ARTICLE V - BOARD OF DIRECTORS
Section 1 The 29 Board of Directors shall consist of the Executive Board and Board Members.
A. The Executive Officers shall consist of: President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Assistant Treasurer, Auditor, Public Relation Officer and the Immediate Past President.
Section 2 Qualification
A. Must be a certified member of a member organization.
B. The President shall attest in writing that the individual concerned is certified member of the said organization.
Section 3 Duties and Responsibilities
A. The Board of Directors shall be the executive arm of the FILAMCCO.
1. It shall execute, administer or supervise the programs, activities or projects of the FILAMCCO.
2. It shall manage with reasonable care and prudence the finances and properties of the FILAMCCO.
Section 4 Vacancy
A. In case of vacancy from the Executive Officers, the president shall appoint from the current Board of Directors for the remainder of the term.
B. If the vacancy is a Board Member, the president may appoint from any President of other Council Member Organization.
Section 5 Resignation
Members may resign in good standing by sending official letter of resignation to the current President with copy to the Corresponding Secretary before dues become delinquent.
Section 5 Term of Office
A. The President is limited for a maximum of two (2) terms or four (4) years. However, he/she can seek re-election after term expired after two (2) years or, one term.
B. The Board of Directors, except the President, shall serve a term of office for two years and may seek re-election indefinitely.
ARTICLE VI – DUTIES AND RESPONSIBILITIES
Section 1 President
The President shall serve as the chief of the executive officer of the FILAMCCO.
A. Presides at all meetings of the Council and the Executive Board.
B. Responsible for preparing the agenda of the Board of Directors.
C. Shall have the power to appoint the following:
1. Parliamentarian
2. Different committees or special committees, its chairpersons and members.
D. Responsible for maintaining good public relations with the community.
E. Acts as Ex-Officio member of all committees except the Nominating Committee
F. Must file the yearly renewal of the organization Incorporation before October 1st of each year.
G. Must oversee the yearly Federal Tax Filing of the Organization after the fiscal year ends.
Section 2 Vice President
A. The Vice President shall assume the duties of the President in his/her absence.
B. Assumed the power and authorities delegated to him/her by the Board of Directors or, the President.
Section 3 Recording Secretary
A. Responsible for keeping accurate minutes of meetings of the Council and the Executive Board.
B. In the absence of the President and the Vice President, calls meeting to order and preside over the meeting.
C. Keep the official membership roll and to call the roll when required.
D. Keep on file all reports, minutes and has custody of the corporate seal (if there shall be one).
E. Assumed other duties delegated by the Board of Directors or the President.
Section 4 Corresponding Secretary
The Corresponding Secretary shall:
A. Assist the Recording Secretary in the performance of his/her duties.
B. Assume the duties and responsibilities in the absence of the Recording Secretary.
C. Notify Officers, Committee Members and Individual concerned regarding their elected position or appointment.
D. Perform other functions as delegated by the Executive Board or, the President.
Section 5 Treasurer
A. The Treasurer is responsible for the financial affairs of the organization including yearly required filing of Income Tax.
B. Be the custodians of funds received and be responsible for their safeguarding in a financial institution approved by the Executive Board.
C. Prepares financial Monthly Report to the Council Meeting and a Summary Report during Annual Membership Meeting.
D. Shall perform other duties as delegated by the Executive Board or, the President.
Section 6 Assistant Treasurer.
The Assistant Treasurer shall:
A. Assist the Treasurer in the performance of his/her duties or functions.
B. Assume the duties and responsibilities of the Treasurer in his/her absence.
C. Shall perform other duties as delegated by the Executive Board or, the President.
Section 7 Auditor
A. The auditor has the duty to examine, verify and confirm the financial statements, books, receipts, and disbursements of the Treasurer.
B. Shall perform other functions as delegated by the Executive Board or, the President.
Section 8 Public Relation Officer
The Public Relation Officer shall:
A. Be responsible as chairperson of the Public Relations Committee or, acts as a liaison to all other organization outside the FILAMCCO.
B. Be a member of the Website; serve in Editorial Staff or, to be appointed as Editor-In- Chief by the President.
C. Perform other duties as delegated by the Executive Board or, the President.
Section 9 Directors
The elected Directors are expected to serve and be proactive in various committees utilizing their respective skills and abilities and shall have such duties as delegated by the Executive Board or, the President.
ARTICLE VII – NOMINATIONS AND ELECTIONS
Section I Nomination Procedures
A. At the regular meeting, the Nominating Committee of Five (5) Members shall be appointed by the President with the approval of the Executive Board on September month meeting of the election year.
B. The Immediate Past President will automatically act as Chairperson for the Nominating Committee.
C. It shall be the duty of the Nominating Committee to receive nominations and to submit names of candidates to the Council Members seven (7) days before the election.
D. The names of the nominated candidates
must be received with the deadline of five (5) days at the hour of five in the
afternoon (
E. It shall also be the duty of the Nominating Committee to formulate rules not covered under the Bylaws regarding the conduct of the election proceedings.
Section 2 Times of Election
A. The election of officers shall be held during General Membership Meeting in the month of November, biennial.
Section 3 Composition of Electorate
A. The electorate shall consist of current elected officers of FILAMCCO, two (2) delegates from registered Council Member preferably, the current President and Vice President or similar. If unable to attend it requires letter of intent in the absence.
B. The Electorates shall elect twenty nine (29) Boards of Director out of the running candidates who are members of an organization.
C. After the votes have been counted and certified, the Nominations Committee shall declare the newly elected Directors. The newly elected Directors shall at the same meeting, elect the Executive Board.
ARTICLE VIII - MEETING OF THE COUNCIL & QUORUM
Section I Meetings
A. Regular Meeting of the Council shall be held every second Saturday of the month.
B. Annual Membership or Assembly Meeting of the Council shall be held within the month of November but no later than the first week of December.
C. Notice of the Annual Meeting shall be mailed or, e-mailed to each Member Council and to the Executive Board and Board of Directors, 30 days before the day wherein the meeting is to be held, time and state the purpose.
D. Special Meetings may be called by the President or by written notice of two (2) business days.
Section 2 Quorum
A. The presence of at least fifty percent (50%) plus one (1) of the Executive Board and Directors shall constitute a quorum necessary for the conduct of the official business of all meetings
ARTICLE IX - COMMITTEES
Section 1 Bylaws Committee
The Bylaws Committee shall be responsible in receiving any suggestions regarding possible revision to the Constitution and Bylaws through Amendment Process.
Section 2 Nomination and Election Committee
A. The Nomination and Election Committee shall consist of five members.
B. The Immediate Past President automatically becomes the Chairperson. If it vacated, the President shall appoint any Past President. They shall be:
1. Responsible for implementing the rules and regulations pertaining to the nominations and the conduct of the FILAMCCO election if not specified in the Bylaws.
2. No member of the committee should be eligible to run for a FILAMCCO office.
Section 3 Membership Committee
A. The membership Committee shall be responsible in monitoring, updating and encouraging organizations eligible to be members with FILAMCCO.
B. The Chairperson is responsible in sending out membership fees and also a member of the Nomination & Election Committee.
Section 4 Internet or Website Committee
Shall be responsible in developing, maintaining and monitoring the official website of the FILAMCCO thereby, improving and enhancing communications with the Filipino community and other ethnic group.
Section 5 Civil Rights Committee
The Civil Rights shall be responsible in any social concerns or activities affecting the community. Possible issues that need to be addressed are: aging, immigration, drugs, and others and how the community will react to it.
Section 6 Special or Ad Hoc Committee(s)
A. As the need may warrant, the FILAMCCO President with the concurrence of the Executive Board may create Special or Ad Hoc Committees(s).
B. The power, purpose and term as well as rules and procedures must specifically be defined or determined.
C. Any such committee may be abolished anytime once it has served its purpose as approved by the majority vote of the Executive Board.
ARTICLE X: FINANCIAL TRANSACTIONS
Section 1 Fiscal Term
The fiscal year shall be January 01 to December 31.
Section 2 Deposit and Withdrawal
A. All funds shall be deposited as where the Executive Boards may direct.
B. No withdrawal of funds greater than $500.00 that has not been pre-approved must be made without approval of the Executive Board.
C. Checks must be issued and signed by two of the following officers: The President and the Treasurer.
ARTICLE XI - INDEMNIFICATION & ETHICAL STANDARDS/DISQUALIFICATIONS
Section 1 No member of the Executive Board or committee member shall be liable for the acts on the part of any other officer as a result of negligence in the performance of the duties of the office.
Section 2 Any person who threatened or made legal action, suit or proceedings against FILAMCCO must pay himself/herself any liability incurred in connection with the defense or settlement of such action or shall be adjudged by the Court that such officer is liable for negligence or misconduct in the performance of his/her duties.
Section 3 Ethical Standards and Disqualification of Board Member.
A. Any one maybe removed from his/her duties for violations of the organizations Rules of Conduct such as acts, errors and omissions detrimental to the objectives of the organization.
B. The Board of Directors may discipline, suspend any officer for cause by a 2/3 votes of those presence provided there is quorum.
C. The officer in question is given 5 working days the right to defend himself/herself.
D. Any member organization maybe disqualified for non-payment of dues for more than two (2) consecutive years.
E. Any Executive Board Member with fifty percent (50%) non-attendance, a total of six (6) in a year without reasonable excuse and notice prior to the meeting.
ARTICLE XII - PARLIAMENTARIAN AUTHORITY
Section 1 Robert’s Rules of Order shall govern this organization in all areas not covered by these Bylaws.
Section 2 The Parliamentarian, appointed by the President, shall have rulings regarding parliamentary procedures be binding unless overruled by a majority votes of the officers.
Section 3 The Parliamentarian shall be appointed from among the officers and/or, members of the Council or the Executive Board, however, he /she may not be allowed to vote for an issue that require voting during the regular meeting while acting as Parliamentarian.
ARTICLE XIII - AMENDMENT
Section 1 Amendment Process
A. The Bylaws Committee shall initially evaluate any proposal changes for discussions amongst themselves.
B. The Proposed revision will be presented stating the Old Bylaws, the Proposed Change(s) and the Rationale.
C. The proposed change(s) to these Bylaws shall be submitted fifteen (15) calendar days before the meeting of the Executive Board for review and discussion.
D. The amendments to these Bylaws must be submitted by Mail or E-mail, to the Councils thirty (30) calendar days before the General Assembly Meeting for the Ratification.
E. The Constitution and Bylaws maybe amended by the general membership by two-thirds (2/3) votes present at the Annual General Membership Meeting.
F. Year(s) history of the Amendments must be at the footage of the Bylaws.
G. Amendments to these Bylaws shall take effect upon ratification.
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Bylaws Committee: 2010-2011
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Signature |
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President Van S. Ong |
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Chairperson Angela P. Bedia |
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Members |
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Vicky Fought |
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Ryan Rosario |
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Arcie Gemino |
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Dr. Orlando Sison |
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Tony Kho |
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Becky Tungol |
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